We are thrilled to announce an exciting opportunity for a dynamic and detail-oriented professional to join our team as an Administrative Assistant/Product Line Coordinator! This unique dual-role position offers the chance to showcase your organizational expertise and creative collaboration skills in equal measure.

In this role, you will dedicate 50% of your time to providing top-notch administrative support to the
Division President, including managing calendars, coordinating travel, and overseeing general office operations. The other 50% will be spent as a Product Line Coordinator, collaborating closely with merchandising leadership to drive the day-to-day operations of our product lines across a diverse portfolio of brands.

This position is perfect for a proactive individual who thrives in a fast-paced environment and enjoys collaborating across departments to ensure seamless product creation and delivery. If you’re ready to make an impact in a role that blends organization and innovation, we want to hear from you!

ROLE AND RESPONSIBILITIES (ADMIN)

• Manages complex calendars, scheduling appointments, meetings, and events across multiple time zones
• Coordinates travel arrangements and prepare detailed itineraries as needed
• Handles correspondence, prioritizes emails, and drafts communications on behalf of the President
• Maintains and organizes files, documents, and reports for easy access and retrieval
• Supports office operations, including supply management and general administrative tasks
• Prepares meeting agendas, take minutes, and follows up on action items

ROLE AND RESPONSIBILITIES (PRODUCT LINE COORDINATOR)

• Seamlessly executes new style setup in Centric PLM, associated with seasonal newness launches, SMUs and other needs
• Performs routine, frequent and accurate execution of cost, pricing and MRP (product status) changes in system and clear and prompt communication with cross-functional partners
• Maintains product data integrity in multiple working systems including ERP (SAP), PLM, and product line sheets (PowerPoint/google slides), sales tools, etc. for existing (carryover) and new product
• Partners with Marketing to manage the end to end seasonal catalog development process inclusive of drops, adds and new collection introductions
• Assists with scheduling GTM milestone meetings in accordance progression of calendar
• Assists with Ad Hoc business reporting as needed
• Assists with meaningful consumer and competitive research as needed
• Attends all GTM meetings, taking thoughtful notes and provide prompt recaps to merchandising leadership
• MUST possess willingness to immerse deeply into learning about our product lines down to the collection-style-style color, size scales and how each items fits within Brand’s product construct across the portfolio

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• 1 to 3 years of proven experience in administrative roles, including calendar management and organizational support
• Interest in merchandising, retail, and general product creation is preferred (experience not required)
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Excellent time management and multitasking skills with a keen attention to detail
• Strong communication and interpersonal skills to collaborate across teams
• Ability to adapt to shifting priorities and work under tight deadlines

COMPETENCIES

• Planning and Priority Setting – They identify priorities and develop detailed action plans that include objectives, accountabilities, time frames, standards, review stages, and contingencies.
• Quality Focus – They are able to manage the efficiency, accuracy, completeness, and integrity of the work that they produce. They also recommend procedural improvements to ensure the continuous enhancement of work quality and efficiency.
• Time Management – Administrative Support Specialists are able to manage multiple responsibilities by being organized and keeping on top of important time-sensitive tasks.
• Adaptability – They are able to shift course when external influences affect an initial plan and they are able to alter standard procedures when necessary and juggle multiple demands as required.
• Composure and Resiliency – They are able to deal effectively with pressure, recover quickly from setbacks, and remain optimistic and persistent even under adversity. They are also able to maintain self-confidence and avoid overly emotional responses in tense or difficult situations.

**Along with a competitive compensation package, the company offers an excellent benefits package, including Medical, Dental, a defined contribution plan (e.g. 401(k)), life insurance, long term disability, a flexible spending account (FSA) and paid maternity/paternity leave.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status, genetic information, or other status protected by applicable federal, state, or local law.